The New England HIMSS Mentor Program is designed to match experienced NE-HIMSS professionals with NE-HIMSS members that wish to advance in their development and/or learn about different career paths available within the HIT spectrum. The number of Mentors available that will match the goals and needs of the applicants will be the only limit to the depth of the program. New applications for both mentors and mentees will be accepted between September 1st and May 15th.
Any member interested in being a mentor will register with the Mentor Program Chair by filling out an application. Applications will include factors such as experience level, employment experience, including both employer type (i.e. provider, payer, consultant, vendor) and roles (i.e. project manager, analyst, CIO, etc.), specific skills, geographic location, and limitations, such as the months they are available, whether they would be willing to mentor more than 1 person, or mentor only local mentees. The Mentor Program Committee will select successful applicants and maintain the pool of available mentors.
Any New England HIMSS member that wishes to be paired with an available mentor will fill out an application outlining their individual goals from a mentorship, including the desired skills they wish to be mentored in and/or experience in specific roles or specific employer types. The Mentor Program Committee will evaluate applications and pair candidates with willing mentors. The Mentor Program Committee will screen applicants with the potential mentor before finalizing the match.
The Mentorship program will have oversight by the Mentorship Program Committee. The committee will have a chair and at least two seasoned professionals. Diversity in experience will be important for the committee; members should be from the vendor community as well as from the provider community.
In addition to having oversight of the program and matching applicants, the committee will also be available to help resolve any concerns or problems.
To determine if the NE HIMSS board should continue this program, it is understood that the program will need to be evaluated. However, it is not the intent of the mentorship committee to become intimately involved with each mentor/mentee pairing. As such, while it is recommended that each pair creates goals for themselves, the evaluation will be a simple questionnaire at the end of year to determine if the program was beneficial to its participants. One requirement for program participation is the agreement to evaluate the program at the end of year.
The program will be run from Sept to Aug. While it is anticipated that participants that want to continue in the program will change their pairing, it is understood that some might want to continue for another year.
The following steps are the recommended approach for the mentoring process, but each mentor/mentee pair shall be able to review and revise these as appropriate.
- Initial meeting - This meeting should take place within 1 month of when the pairing takes place. If possible, this meeting will take place in person and last a minimum of 1 hour
- Goals & schedule set - The mentor/mentee pair should establish a set of goals for their mentoring relationship, so they will be able to evaluate if the program met these. A preliminary schedule should be established at this time, including how frequent meetings should occur and when reviews should occur. If possible, these goals will be documented and submitted to the Mentor Program Chair to better understand why people are engaging in this program and to aid in program evaluation and improvement.
- Mentoring meetings – The mentor/mentee pair should establish a suggested frequency for their meetings. It is suggested that at minimum a monthly check-in should occur and meetings (via phone or in person) should take place every other month.
- Mid-year review – To ensure that the mentoring process is helpful; a brief review at the midpoint is suggested. The purpose of the review is to determine how well the goals are being met and adjustments are made as appropriate.
End of year review – This is the only required activity of the program. A separate review should occur by both mentor and mentee. The primary purpose of the review is to determine if the current program is meeting the goals of the participants and provide feedback towards improving the program.
The program is being launched for Mentors to apply first. If you are willing to serve as a mentor please download the mentor application, complete the form and e-mail it to the program chair, Ralph Johnson (firstname.lastname@example.org). Mentee applications will be available as we build a pool of Mentors willing to participate. Email Ralph or check back for more information.